Personal / Executive Support CEO

We are looking for a highly reliable, proactive, and discreet Personal & Executive Support professional to work closely with the CEO and take ownership of complex personal and executive logistics, with a strong focus on international travel coordination and real-time operational support.

This role requires a high level of autonomy, flexibility, and accountability and is suited for someone who is comfortable acting independently in dynamic, time-sensitive situations.

Start Date: ASAP

Employment type: Part-time 

Project Duration: Long-term contract

Location: Europe, Ukraine (remote)

Language: English B2 (upper-intermediate)

Requirements:

• Proven experience in personal, executive, or senior-level administrative support

• Strong background in complex international travel coordination

• Ability to operate independently and make decisions with minimal supervision

• Excellent organizational skills and attention to detail

• High level of ownership, reliability, and confidentiality

• Confident written and verbal communication skills

• Fluent English (spoken and written)

Nice to Have:

• Experience supporting founders, CEOs, or private individuals

• Experience working across multiple time zones and countries

• Familiarity with immigration processes or special travel cases (e.g. travel with pets)

• Additional language skills

Responsibilities:

• End-to-end coordination of personal and executive travel for the CEO and family members

• Planning and comparison of multiple travel scenarios, including routes, dates, and formats

• Budgeting travel options and providing recommendations to the CEO

• Booking flights and related services; managing check-ins, connections, and baggage details

• Providing real-time support during travel and resolving changes or disruptions

• Acting as the single source of truth for all travel-related plans and updates

• Structuring, maintaining, and communicating up-to-date travel information

• Proactively identifying and mitigating risks related to logistics, documentation, or timing

• Direct communication with airlines, service providers, and local authorities

• Handling negotiations and resolving non-standard or urgent situations on behalf of the CEO

• Ensuring high confidentiality, discretion, and accountability across all responsibilities

• Maintaining flexibility and availability to respond to time-sensitive requests