We are looking for a highly reliable, proactive, and discreet Personal & Executive Support professional to work closely with the CEO and take ownership of complex personal and executive logistics, with a strong focus on international travel coordination and real-time operational support.
This role requires a high level of autonomy, flexibility, and accountability and is suited for someone who is comfortable acting independently in dynamic, time-sensitive situations.
Start Date: ASAP
Employment type: Part-time
Project Duration: Long-term contract
Location: Europe, Ukraine (remote)
Language: English B2 (upper-intermediate)
Requirements:
Proven experience in personal, executive, or senior-level administrative support
Strong background in complex international travel coordination
Ability to operate independently and make decisions with minimal supervision
Excellent organizational skills and attention to detail
High level of ownership, reliability, and confidentiality
Confident written and verbal communication skills
Fluent English (spoken and written)
Nice to Have:
Experience supporting founders, CEOs, or private individuals
Experience working across multiple time zones and countries
Familiarity with immigration processes or special travel cases (e.g. travel with pets)
Additional language skills
Responsibilities:
End-to-end coordination of personal and executive travel for the CEO and family members
Planning and comparison of multiple travel scenarios, including routes, dates, and formats
Budgeting travel options and providing recommendations to the CEO
Booking flights and related services; managing check-ins, connections, and baggage details
Providing real-time support during travel and resolving changes or disruptions
Acting as the single source of truth for all travel-related plans and updates
Structuring, maintaining, and communicating up-to-date travel information
Proactively identifying and mitigating risks related to logistics, documentation, or timing
Direct communication with airlines, service providers, and local authorities
Handling negotiations and resolving non-standard or urgent situations on behalf of the CEO
Ensuring high confidentiality, discretion, and accountability across all responsibilities
Maintaining flexibility and availability to respond to time-sensitive requests